Laserfiche
Laserfiche
New Jersey
The versatility of electronic document management software
technology has inspired creative applications that have taken the paper out of
countless government agencies and operations over the past 20 years. Now it’s
reaching outside the office into that bastion of paper rustling, public
government meetings.
Armed with laptops, compact discs and/or internet access,
elected officials are working from electronic agendas that run the meetings
that run local government. The technology eliminates mountains of paper, helps
with organizing those meetings and—perhaps most important—puts much more
information into the hands of the decisions makers as they make those
decisions.
The Ramsey clerk’s office started scanning and storing
meeting minutes and other paperwork into a document management database in January.
Ramsey Councilman Arthur Nalbandian heard that other
“Our council is
receiving it very well,” Bendian says. “It enables us to link to every document
that has to do with whatever agenda item we’re working on. We put it all in
there together with the agenda.”
Bendian builds the electronic agenda by scanning all the
upcoming meeting business into document
management solutions, including agenda items requested by the various
department heads and any internal supporting documentation those department heads
may have submitted for those items. Public communications to the mayor and
council are also scanned in.
While the use of document management for paperless meetings
is an extremely useful innovation, the benefits of Laserfiche can go much
further, according to Greg Hart, Borough Administrator for nearby
“There is significant investment but the pay off is so much more than the
input,” Hart says. “For us it was very user friendly, and the mayor and council
adjusted very quickly. The important thing is that nobody is shuffling papers
any more.”
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